Student Data Privacy: School FERPA Basics

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Student Data Privacy: School FERPA Basics


Okay, lets talk about student data privacy, specifically focusing on the Family Educational Rights and Privacy Act, or FERPA (because acronyms are everywhere, right?). Think of FERPA as the bedrock for protecting your childs educational records. Its essentially a federal law that gives parents (and eligible students, once they turn 18 or attend a postsecondary institution at any age) certain rights regarding those records.


So, what exactly are these rights? The big one is the right to inspect and review your childs education records. This means you can ask the school to see things like grades, transcripts, disciplinary records, and even health information kept on file (anything directly related to your childs education).

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Its important to remember "education records" are not just report cards though. Its a broad category.


Another key right is the right to request that the school correct records you believe are inaccurate or misleading. If, for example, theres a mistake in their transcript, you have the right to ask the school to fix it. The school has to consider your request and, if they decide not to amend the record, they have to inform you of your right to a hearing.

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It's not always easy, but the law provides a mechanism for correction.


Perhaps the most talked about aspect of FERPA is the requirement for schools to obtain written consent before disclosing personally identifiable information (PII) from a students education records to anyone other than those exceptions stated under FERPA. There are some exceptions, of course (because there always are). For example, schools can disclose records to other school officials with legitimate educational interests (teachers, administrators, counselors, etc.) without needing your consent. These are people who need the information to do their jobs effectively and support your childs learning.


There are also exceptions for things like directory information (name, address, phone number, etc.), but schools typically have to notify you about what they consider directory information and give you the opportunity to opt-out of its release. Think of the yearbook – thats usually directory information. They can also disclose records in health and safety emergencies, or to comply with a lawfully issued subpoena (a court order).


Understanding FERPA is crucial for being an informed parent and advocate for your childs privacy. Schools are required to have policies in place to comply with FERPA, so its a good idea to familiarize yourself with those policies. If you have concerns about a potential violation of FERPA, you can contact the school directly, or even file a complaint with the U.S.

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Department of Education (though hopefully, it never comes to that).


Ultimately, FERPA is about balancing the need to protect student privacy with the need to share information to support their education and well-being. Its not always a straightforward balance, but understanding the basics of FERPA empowers you to be an active participant in ensuring your childs educational records are handled responsibly.

Student Data Privacy: School FERPA Basics

Student Data Privacy: School FERPA Basics