Make sure you document your preventative maintenance. Pre-trip checklists are great for documenting preventative maintenance. The FMCSA however requires that every vehicle has at least one year worth of documented and planned service to be compliant. Many truck drivers and fleet managers relied on paper documentation in the past, which could be lost, destroyed or stolen.
Instead, digitally plan your preventative maintenance. Digital plans are more transparent, safer, easier to update, and can be used to improve the efficiency of your back-office. A digital plan will allow you to convert plans into proofs of service quickly after maintenance has taken place. Storing your records in a software system will also allow drivers to pull up the latest information directly on their mobile devices during an inspection--eliminating the need to search the entire cab for paperwork.